As soon as you click on the CREATE button, you will be navigated to a new window with a product info.There you can click on the EDIT button and make all the necessary changes to the product and its associated attributes.

                          The creation form will look like below image.

You have the following fields under the product form-

Product name: It is the name which will be displayed on all other screens that refer to this specific product.

Can be Sold: To remove a product from showing up on ‘sales product’ list, uncheck the Can be Sold button. Generally, this is used while creating a raw material or a product for internal consumption.

Can be Expensed: Specify whether the product can be selected from an expense.

Can be Rented: If ticked the option, you allow renting of this product.

Under General information tab

Product Type: Product Type is the first option on the Information tab. There are three available product types:

Consumables: A product for which the user doesn't want to manage the inventory (no quantity on hand or forecasted) but that can be received from the supplier or delivered to the customer. Seedor assumes that the product always has enough stock

Stockable: The product which is managed with Inventory. This product is used in stock management and its replenishment is more or less automated by the rules defined in the system. In Stockable product, you can easily maintain your minimum stock level by defining reordering rule for stock in your system, so that your stock will not reach to out of stock. If you do not set Reordering rule, Seedor ERP will show-up warning messages in quotation, if there isn’t enough balance in the stock. Seedor ERP will prevent processing delivery orders that don’t have balances in the stock and it can be processed only by force availability button in the delivery order

Product Category: User can organize the products under a specific category

Internal Reference: For the most part, Seedor utilizes the Product Name field and the description when displaying product information. It is very common that a company may have a coding system for its products. The Internal Reference field is useful to enter an alternative product code or number for the product in that case.

Barcode: Especially, when the number of products is more, the probability of human error also increases. Now smartly and effortlessly add/update product quantity by scanning product barcodes while receiving or delivering products in Seedor .

Version: Defines the current version of the product.

Sales Price: The base sale price of the product, the product may be different if there are variants available.

Consumer Tax: Tax engine is very flexible and support many different type of taxes: value added taxes (VAT), eco-taxes, federal taxes, retention, withholding taxes, etc. For most countries, the chart of account you setup is automatically pre-configured with the main taxes of the country.

Tax Cloud Category: The Tax Cloud category in Our product  allows you to correctly calculate the sales tax for every address in the United States and keeps track of which products are exempt from sales tax and in which states each exemption applies. Tax Cloud calculates sales tax in real-time for every state, city, and special jurisdiction in the United States.

Cost: Cost used for stock valuation in standard price and as a first price to set in average/FIFO.

Unit of Measure: Default unit of measure used for all stock operations.

 Purchase Unit of Measure: Default unit of measure used for purchase orders. It must be in the same category as the default unit of measure.

 Under the Product variants tab, one can deal with the products having distinctive varieties, similar to measure, shading, and so on. It permits dealing with the product at the template level (for all varieties) and at the variant level (specific attributes).

Select your supplier in the Vendor menu, or create it on-the-fly by clicking on Create and Edit. In the Order Date field, select the date to which you wish to proceed to the actual order.

In Products, click on Add an item. Select the product you wish to order in the Product menu. Specify the Quantity by inserting the number and selecting the unit of measure. In the Unit Price field, specify the price you would like to be offered (you can also leave the field blank if you don't know what the price should be), and add the expected delivery date in the Scheduled Date field. 

Click on Save, then Print RFQ or Send RFQ by email

 After having clicked on Send, you will notice that the RFQ's status will switch from Draft to RFQ Sent. Once your supplier has replied with an offer,   update the RFQ by clicking on Edit to fit the quotation (prices, taxes, expected delivery lead time, payment terms, etc.), then click on Save to issue a Purchase Order. To proceed with the order, click on Confirm Order to send the order to the supplier. The RFQ's status will switch to Purchase Order.

     Click on Register Payment, insert the details of the payment, once payment is completed ,we can receive the product

In the vendor creation window the user can provide the vendor name , mention it as the company or an individual, allocate the company address and the taxation details as per the region of operation. Describe the contact details of the company such as mobile, office number, email ID, website links and the tags allocated with the vendor for the in house operations. In the contacts and address menu the user and add the respective address and the location details of the vendor

In the event that your organization normally purchases items from several providers, it is indeed helpful to get insights on your buys. There are a several reasons to follow and analyze your seller's performance: From Purchase reporting function, the end client can without much of a stretch see all the appropriate advancement and happenings in business operation.
Seedor reporting empowers you to get adaptable reports on merchant performances.

Depending upon the information you need to feature, you may need to show your reports in an increasingly visual view.
It encourages you in changing your report in only a tick in 3 diagram perspectives: a Pie Chart, a Bar Chart and a Line Chart: These perspectives are available through the symbols featured on the screen capture underneath.

Here ,we can directly see that already purchased product from purchase module that is shown here.

      In the creation window the user can describe product details such as name of the product, product type, product category, internal reference, barcode, sales force, customer taxes, cost and the company under which the product is being sold. 

      In addition the products can be described as the ones which can be sold, purchased or expensed. There are toggle options in the window from which the user can access the on hand quantity menu, forecasting menu, product moves, reordering rules described, units sold, bill of materials if it's to be manufactured and many more aspects on the product.

The product variants under the respective product can be described in the variants tab available in the product creation menu. The user can select and describe the product variant based on the various attributes of the product.

Under the scales tab the user can define the invoicing policy of operation of the product and the reinvoicing invoice expenses associated with the product from the default options available. Additionally, the optional product can be described for the ecommerce websites and a custom made sales description can be provided.

Point of sale or retail sale is an aspect which is inevitable in business. The product  can be enabled for the POS under the point of sale menu. The descriptions on the instances of point of sale such as product category weight with scale can be mentioned in the window.

The purchase details on the product can be described in the purchase menu. The vendors can be described: multiple ones can be described under a product. In addition, the vendor bills, taxes involved and control policy can be described. Moreover, the product description can be provided based on the needs and the vendor details.

The inventory operations on the product can be described in the inventory menu of the respective product. The routes of operation can be defined, the tracking factors based on the series and lot number operations can be defined. The logistic aspects such as weight, height, dimensions, manufacturing lead times, custom lead times and the responsible person for the logistics can be assigned

The financial aspects of the product can be described under the accounting menu. The receivable and payable accounts can be configured for the products financial operations

 If purchase order is creating, Lot and serial number options are enabled  and assign for each product. Here,we define the Best before date ,Alert date,End of life date.

Transfer

The transfers in the inventory management is a model of internal operations which deals with the product movement aspects of the company within the company warehouses its inventory.
The inventory overview window will indicate the various operations of the company.

The transfer window can be accessed by selecting the internal transfer icon available which will direct the user to the internal transfer of the company warehouse. If there are multiple warehouses operating under the company the user can view that based on the filtering and group by operations available. The status of each of the transfer operations can be viewed from here and the respective transfer operation can be conducted by selecting the ones available.

The scheduler is the calculation engine which plans and prioritizes production and purchasing automatically according to the rules defined on products. By default, the scheduler is set to run once a day ( automatically creates a Scheduled Action for this).

Calculating Requirements / Scheduling

Scheduling only validates procurements that are confirmed but not yet started. These procurement reservations will themselves start production, tasks or purchases depending on the configuration of the requested product.

You take into account the priority of operations when starting reservations and procurements. Urgent requests, those with a date in the past, or requests with a date earlier than the others will be started first. In case there are no enough products in stock to satisfy all the requests, you can be sure that the most urgent requests will be produced first.

Compute the inventory valuation and cost of goods sold using fifo costing method

The manual inventory valuation method suggest that the valuation of an inventory has to be manage manually in financial accounting.
The periodic journal entry has to be passed on regular internal so keep updated the valuation in balance sheet and cost of goods sold in profit and loss account.

On every regular internal an accounting entry has to be passed as below:

To compute the cost of goods sold use the below formula

COGS = Inventory Valuation as per Balance sheet - Inventory Valuation as per Inventory

Product Cost price

Thecostpriceontheproductpagealwaysdisplaythecostoflastunitsoldorconsumedorscrappedfromthestock.If you change that manually it will not make any changes in the system.

In the creation window, the user can describe the product details such as name of the product, product type, product category, internal reference, barcode, customer taxes, cost.

In addition the products can be described as the ones which can be sold, purchased or expensed. There are toggle options in the window from which the user can access the on hand quantity menu, forecasting menu, product moves, reordering rules described, units sold, bill of materials if it's to be manufactured and many more aspects on the product.

Product name: It is the name which will be displayed on all other screens that refer to this specific product.

Can be Sold: To remove a product from showing up on ‘sales product’ list, uncheck the Can be Sold button. Generally, this is used while creating a raw material or a product for internal consumption.

Product Type: Product Type is the first option on the Information tab. There are three available product types.

Services: A service is a non-material product which you provide. This type of product will configure at the time when your company is providing any type of services to your customers. Therefore it does not appear in the various stock operations. In Seedor, the services are also considered as a product. But user can't keep the stock of a service.

Consumables: A product for which the user doesn't want to manage the inventory (no quantity on hand or forecasted) but that can be received from the supplier or delivered to the customer. Seedor assumes that the product always has enough stock.

Stockable: The product which is managed with Inventory.This product is used in stock management and its replenishment is more or less automated by the rules defined in the system. In Stockable product, you can easily maintain your minimum stock level by defining reordering rule for stock in your system, so that your stock will not reach to out of stock. If you do not set Reordering rule, ERP will show-up warning messages in quotation, if there isn’t enough balance in the stock.  ERP will prevent processing delivery orders that don’t have balances in the stock and it can be processed only by force availability button in the delivery order.

Product Category: User can organize the products under a specific category.

Internal Reference: For the most part, It utilizes the Product Name field and the description when displaying product information. It is very common that a company may have a coding system for its products. The Internal Reference field is useful to enter an alternative product code or number for the product in that case

Barcode: Especially, when the number of products is more, the probability of human error also increases. Now smartly and effortlessly add/update product quantity by scanning product barcodes while receiving or delivering products.

Sales Price: The price at which the product is sold to the customer

Consumer Tax: Default taxes used when selling the product. That tax engine is very flexible and support many different type of taxes: value added taxes (VAT), eco-taxes, federal taxes, retention, withholding taxes, etc. For most countries, the chart of account you setup is automatically pre-configured with the main taxes of the country.

·         Invoicing Policy: Ordered Quantity:Invoice quantities used by the customer.
Delivered Quantity:Invoice quantities delivered to the customer.

·         Subscription Product: If set, confirming a sale order with this product will create a subscription.

·         Email Template: Send a product specific email once the invoice is validated.

·         Event Ticket: If checked this product automatically creates an event registration at the sales order confirmation

·         Optional Products: Optional products are suggested whenever the customer hits the”Add to cart .”

·         Sales Description: A description of the product that you want to communicate to your customers.This description will be copied to every Sales Order, Delivery Order, and Customer Invoice/Credit Note

·         Warning Message: Selecting the ‘Warning Option’ will notify the user with the message. Selecting “Blocking Message” will throw an exception with the message and block the flow. The message has to be written in the next filed.

·         Website: Option to restrict publishing to this website.

·         Categories: The product will be available in each mentioned e-commerce category. Go to shop>Customize and enable ‘E-commerce categories.

·         Alternate Product: Suggest Alternatives to your customer(upselling strategy).Those product show up on the product page

·         ACCESSORY Product: Accessories show up when the customer reviews the cart before payment..

·         Available in POS: Check this if you want this product to appear in the POS.

CREATE NEW QUOTATION

To make a new quotation, go to Sales - >Quotations and click on CREATE.

A form like below will appear.

Marking Quotation Deadlines

It is imperative to mark a due date or deadline in the wake of sending the quotation. This practice helps in drawing your client without hesitation with the dread of passing up an offer. Furthermore, deadline helps to shield the vender from satisfying a request that isn't financially savvy.

Set a due date/deadline

On each quotation or sales order, one can include an Expiration Date.

Use due date/deadline in templates

You can likewise set a default due date or deadline in a Quotation Template. when the template is utilized in a quotation, that due date is applied.

SENDING QUOTATIONS BY EMAIL

In customary business process, individuals use to send the citation by dispatch, it isn't effective route as it defers the exchange and quotation affirmation process, Seedor  enables you to send the quotation by email and produce constant examine (real-time discussion) through email on the quotation.

Send via mail

Assumed that the quotation is arranged and prepared to be imparted to prospect, click on the SEND BY EMAIL button to send the quotation by email.

An automated email will be readied dependent on the predefined layout (set up the wonderful email with substance and attachments). One can without much of a stretch review the email substance and furthermore can include the extra substance in the event that you wish to do. Later send by clicking on the SEND button.

Sales Order

We can get all the sales order that to be sent .We can define the status also.

Sales Team

    In this option, Sales team define that invoice to be done ,Open Opportunities and order to invoice in team vise.

Customer:

The customers can be defined as a distributor or retailer by setting the specific pricelist on them. Pricelist can be set on the customer form under the Sales & Purchases tab

Adapt product price based on customer country or location (e.g. Pricein Cor$)

 During quotation process some business prefer to have the rate of conversion while some business wants to define the price based on the geographic locations irrespective of currency conversion. You can configure both business case using the pricelist.

Business case

Seedor wants to apply pricing rules for the customer irrespective of the currency conversion based on the customer location. They divide whole world into three different region and specific price for each region.

Compute and apply discount automatically based on the pricelist

Allowing discounts on quotations is a common sales practice to improve the chances to convert the prospect into a customer, when you are not offering discount to all the customers, keep it manual and offer when customer demands. In case you have to apply discount for specific customer or products every time, it is quite difficult for salesman to remember those products or customer and apply the discount manually on each quotation

Business Case

Assume that you are distributor  who sell products to retailer but sometimes you also selling to consumer too. For you the challenge is to maintain two different price for product.

When you sell to retailer the price in excluded of product and when you sell to consumer that product price must be inclusive of tax.

Let’s setup the product’s sale price for business and for consu

Reject quotation

The quotation will be set to Cancelled state in the backend once it has been rejected by the customer online, however it can be reset to draft modified and send it back to the customer when you are in negotiation process.

        Online customer approval and payment on quotation

We are sending an online quotation that can speed up the negotiation process, customer can negotiate and approve the quotation online, this can boost up your sales process and minimise the sales cycle.

Online is great, it will be really cool to get online payment from the

customer along with the approval of quotation.

The service company who is selling the Support pack which is service offered at fixed price. As soon as customer make the online payment, they can start getting the support by sending support request. The company wants to get the online payment instead of signature from the customer to start the support service.

DAILY SALES SUMMARY REPORT:

Go to Sales ->Reporting -> Daily Sales Summary Report can be generated based on start and end date and we can check the report for a particular sales person.

Create a quotation using quotation template which auto set contract/warranty product in sale order lines along with selling product lines.

And also add recurring period on sale order that will be used during the creation of recurring invoice from contract.

About Start Immediately:

• In subscription plan, we have a Check Box named 'Start Immediately', if we Enable the Checkbox, then this plan does not have any Trial period. Its, billing start immediately.

About Never Expire:

• In Subscription Plan we have a Check Box named 'Never Expire', if we un-tick the Checkbox, then this plan will expire after a certain period of time interval.
• We didn't need to give the 'Number of Billing Cycle'.
  

Create Subscription Type Product

How we create Subscription Type Product:

• First of all, You will create a Product.
• Here we have a Check Box named 'Is Subscription Type', if we Enable the Checkbox, then the product is subscription type product.
• Now we choose a Subscription plan for the period, so select the Subscription Plan.
  

Subscription Source (Type of Source)

• Manual
• Sale Order

Manual

Create Subscription Manually:

• To create a Subscription with source 'Manual', we need to Subscription from Back-end on the click of Create button.

Sale Order

Create Subscription with Sale Order:

• To create a Subscription with source 'Sale Order', Create a Quotation of Sale Order with at least one subscription type product in the order line
  
  

Invoice

How we Generate Subscription Invoice :

• Click on the Generate Invoice link in Subscription.
• If the Subscription is in the Trial period then, invoice can't generate until the Trial period ends.
• If you cancel the Subscription then all the invoices are paid, other Subscription can't be canceled or close.
• If the configuration setting enables the invoice is created in the paid state.

Generate An Expense

Generating Expenses is important to run a business.user can manage different types of expenses.

Create Single expense

Expenses > My Expenses > Create

For Creating an Expense an Employee has to fill the columns. While some of the columns are optional some are mandatory.

Description: This field can be used to provide the details including reference to bill/ticket.

Employee Name: The purchased product name can be given to specify the expense type.

Paid By: The person who made the payment

Expense Date: The date on which the expense was made

Unit Price: The price of the product per unit. If the expense is travel expense, the unit price will be based on the distance travelled.

Currency: The currency used for transaction

Taxes: Taxes charged on expenses

After filling all required fields click Save to Create

The creation and approval of Expense Report will also have to follow the same steps

My Expense to Report

This feature can be accessed from Expenses> My Expenses> My Expense to Report

Here you can view all your expenses which are yet to be reported. The expense date, description, Next activity, analytic account details and status of the report. A user can also create a report here. This feature will help an employee to submit the report without fail.

A user will be able to create new expenses to report or make changes in the already created reports from here.

My Reports

This is a feature under the My Expenses Tab.

This can be used by an employee to view all expense reports prepared by him. The status of the report prepared by the employee can also be viewed from here.

To access this, Go to Expenses> My Expenses> My Reports

An employee can view the name, accounting date, expense report, next activity, status and other details here. To create a new report, click The Create button.

Reports to Approve

Once the Expense or Expense Report is submitted to the manager, he will be responsible to review the request. The manager will go through the expenses mentioned in the report and scrutinize the bills attached. The approval is given after these formalities are completed.

Expense approval by manager

Once the Expense or Expense Report is submitted to the manager, he will be responsible to review the request.

Reports to Post

The expense management process does not stop after the approval stage. After the approval stage, an expense report has to be posted. This means, the Expenses Report has to be entered in a journal to document the report. This process also can be done in the following way.

Reports To Pay

This feature the Expense Reports to Pay feature helps to review the payment status. The reports paid, the reports submitted, reports in draft and other details can be viewed.

Using this feature, a user can prepare an Expense Report summary. Here, the name of the employee, manager, paid by and expense details can be added. Here, the payment will be made based on the approved expense report.

Expense Analysis is a feature that helps a user to get a quick graphic view of the expense reports for a particular period.

Double-entry book keeping

It automatically creates all the behind-the-scenes journal entries for each of your accounting transactions: customer invoices, point of sale order, expenses, inventory moves, etc.

It uses the rules of double-entry bookkeeping system: all journal entries are automatically balanced (sum of debits = sum of credits).

 Accrual and Cash Basis Methods

It support  both accrual and cash basis reporting. This allows you to report income / expense at the time transactions occur (i.e., accrual basis), or when payment is made or received (i.e., cash basis).

 Multi-companies

It allows to manage several companies within the same database. Each company has its own chart of accounts and rules. You can get consolidation reports following your consolidation rules.

Users can access several companies but always work in one company at a time.

 Multi-currencies

Every transaction is recorded in the default currency of the company. For transactions occurring in another currency, that stores both the value in the currency of the company and the value in the currency of the transaction. It can generate currencies gains and losses after the reconciliation of the journal items.

Accounts Receivable & Payable

By default, it uses a single account for all account receivable entries and one for all accounts payable entries. You can create separate accounts per customers/suppliers, but you don’t need to.

As transactions are associated to customers or suppliers, you get reports to perform analysis  per  customer/supplier such as the customer statement, revenues per customers, aged receivable/payables.

Wide range of financial reports

 You can generate financial reports in real time. Seedor’s reports range from basic accounting reports to advanced management reports. Seedor’s reports include:

• Performance reports (such as Profit and Loss, Budget Variance)

• Position reports (such as Balance Sheet, Aged Payables, Aged Receivables)

• Cash reports (such as Bank Summary)

• Detail reports (such as Trial Balance and General Ledger)

• Management reports (such as Budgets, Executive Summary)

• Seedor’s report engine allows you to customize your own report based on your own formula.

 Import bank feeds automatically

Bank reconciliation is a process that matches your bank statement lines, as supplied by the bank, to your accounting transactions in the general ledger. It makes bank reconciliation easy by frequently importing bank statement lines from your bank directly into your account. This means you can have a daily view of your cashflow without having to log into your online banking or wait for your paper bank statements.

It speeds up bank reconciliation by matching most of your imported bank statement lines to your accounting transactions. It also remembers how you’ve treated other bank statement lines and provides suggested general ledger transactions.

Calculates the tax you owe your tax authority

Totals all your accounting transactions for your tax period and uses these totals to calculate your tax obligation. You can then check your sales tax by running Seedor’s Tax Report.

 Inventory Valuation

It support both periodic (manual) and perpetual (automated) inventory valuations. The available methods are standard price, average price, LIFO (for countries allowing it) and FIFO.

Easy retained earnings

Retained earnings is the portion of income retained by your business. It automatically calculates your current year earnings in real time so no year-end journal or rollover is required. This is calculated by reporting the profit and loss balance to your balance sheet report automatically.

Follow-Up Reports

 We will send the Follow Up mail to customer for all due amount.